Appendix - Minutes of the Meetings

Meeting 1 - 05/11/2010

Time and Location: 05/11/2010, 8.30 am, Room 28 TBSHS

Present: Alex Battleday, Tom McCrone & Jamie Dickerson

Absent: None

Others Present: None

Minutes

• We discussed as a group who would be most suited to lead the team, we decided after a discussion on each individuals strengths and weaknesses that Alex Battleday would be most suited to being leader of the team.
• Agreed as a group to create a Delicous account.
• Agreed on individual roles for the project;
• Jamie: Telecommunications and Administration.
• Alex: Team Leader, CCTV and Administration.
• Tom: Delicous Account, Sales & Marketing and Administration. 

Actions

• Jamie: Create next meetings Agenda to be held on 10/12/2010 and produce initial research findings on Telecommunications and Administration.
• Alex: Produce initial research findings on CCTV and Administration.
• Tom: Create a Delicous account for the team. Produce intial research findings on Sales & Marketing and Administration.

Meeting 2 - 10/12/2010
Time and Location: 10/12/2010, 9.30 am, Room 32 TBSHS
Present: Alex Battleday & Tom McCrone
Absent: Jamie Dickerson
Others Present: None

Minutes

• Alex discussed his findings from last week, and gave the group and update on where he is in terms of creating his part of the PowerPoint.
• He has completed about half of the PowerPoint but he has all the informatin needed for the rest of the PowerPoint on a word document, it's just a matter of transferring the information he already has.
• Also found a number of different cameras that could be used around the farm.
• Security camera suggestions; One camera that goes in the car park. This camera comes with a bracke and is £79.
• Two cameras that are for reception are not night vision but they have a wide range of image. Camera cost is £200 where a free software programme is included and free 2GB sapce. Free delivery with this package.
• Tom then discussed his findings from last week, and gave the group an update on where he is in terms of creating his part of the PowerPoint.
• We would be using Websites for our advertising; this would be because we are on such a low budget so we need to think carefully how we spend it. There are a number of software packages that are available.
• Mr Site - £60 for basic site, price increases for more advanced packages. This website produces a basic design for us and all we have to do is put the information into the site.
  Google Docs – free, easy to make website.
• This is free and very simple to use, but the resources you get are very limited. This on option we could take if we are running low on our budget, or use it on the low budget.
• Macromedia Dreamweaver – cost of software and basic skills needed to create the website itself.
• Advertising; National advertising would be very expensive and wouldn’t be useful for a small bed and breakfast like John & Sues. Advertising in country magazines would be a lot more appropriate. We would need to hire a photographer to take pictures so that we could have some images to advertise the bed & breakfast with.
• Leaflets & Brochures; Leaflets & Brochures can be created for free, but will have to pay for the software that is needed to create these and we will also need to pay for printing costs. Companies offer this service for a small fee which could be more cost effective; I would need to find this out.
 

Actions

• Alex; Research how much the space costs for cameras and find out how big the car park is. Contact Jamie to see if he has completed his actions from the last meeting.
• Tom; Create user for Delicous account as this was not completed from the last meeting. Carry on with the PowerPoint and also find out any more information related to Sales & Marketing of Jon & Sures Bed & Breakfast.

Meeting 3 - 07/01/2011

Time and Location: 07/01/2011, 11.30am, Room 29 TBSHS

Present: Alex Battleday, Tom McCrone & Jamie Dickerson

Absent: None

Others Present: Mr Abbott

Minutes

• Action from last week; Tom created username and password for Delicous account - Completed
• Action from last week; Ales to research the size of the car park - Not Completed - to be completed by next meeting on 14/01/2011.
• Alex presented his findings;
• Burglary alarms
• Fir alarms
• CCTV cameras
• Jamie presented his findings
• Routers; Epensive option - £999, 24 mbps, 253 clients and easy to setup.
• Middle priced option - £243, ideal for small businesses, 20 mbps and able to have 251 clients.
• Inexpensive option: £48, 18 mbps and able to have 51 clients.
• Tom presented his findings;
• Thomson local free advertising.
• Local newspaper, good prices but restricted audience.
• National farm magazine, nationwide & reasonable prices.
• Website recommended is Mr Site and there is no need for a booking form as customers can phone or email to make a booking.

Actions

• Alex; Complete his part of the administration section.
• Jamie; Complete his part of the administration section.
• Tom; Completed his part of the administration section.
• Overall; Finish individual parts of the PowerPoint for a review at the next meeting.